Privacy Policy

1. Who we are

Near Here (https://nearhere.events) is a trading name of Furls Digital Ltd, a company registered in England and Wales (company number 17110533). Registered office: Belmont Suite Paragon Business Park, Chorley New Road, Bolton, Lancashire, England, BL6 6HG.

Furls Digital Ltd is the data controller for personal data described in this policy.

Contact: hello@nearhere.events

2. Data we collect

We collect minimal personal data. Depending on how you use the site, this may include:

• Analytics and advertising data (with consent), such as pages visited, device/browser type, and approximate location.
• Your browser location coordinates, if you choose to share them with us using the location button. If you accept cookies, we store a rounded version in a first-party cookie so we can personalise pages on future visits (see section 5).
• Basic technical logs needed for security, reliability, and abuse prevention.
• Information you send us directly by email, including your email address, message content, and any attachments or details you choose to include.
• If you sign up for the newsletter, your email address, the location you choose for updates, newsletter delivery and suppression status, and one-time confirmation/manage tokens needed to operate the subscription.

Most of this information comes directly from you, your browser, or your device. Newsletter delivery, bounce, complaint, and suppression signals also come back to us from our email provider so we can keep the mailing list accurate and stop sending where we should not.

We do not intentionally collect special category data or children's data.

3. How and why we use data

• To run and secure the website.
• To understand usage and improve content and performance.
• To respond to messages you send us.
• To send our email newsletter if you ask to receive it, confirm your subscription, let you manage or unsubscribe from it, and suppress further sends after bounces, complaints, or unsubscribe requests.

4. Legal bases (UK GDPR)

• Consent for analytics cookies, advertising cookies, and related tracking.
• Legitimate interests for site security, operation, and service improvement.
• Legitimate interests and steps requested by you when replying to contact messages.
• Consent for sending newsletter emails and related subscription management.

5. Newsletter

If you sign up for the Near Here newsletter, we email you first so you can confirm you actually want it before any newsletter emails begin.

For newsletter subscriptions, we store the email address you provide, the location you choose for local event updates, delivery metadata such as sent, delivered, bounced, complained, or unsubscribed state, and the one-time tokens needed to confirm or manage the subscription.

We use this information to send the weekly local events newsletter you asked for, send the confirmation and management emails needed to run that subscription, provide unsubscribe and manage links, prevent duplicate subscriptions, process bounces and complaints, and avoid further sending where a suppression is required.

You can unsubscribe at any time using the links in the email or by contacting us using the address in this policy.

6. Cookies and consent

When you first visit the site, we show our own cookie consent banner. Google Analytics cookies are only set if you click "Accept". If you decline, analytics cookies are not enabled.

We use Google Consent Mode v2 so analytics stays blocked until you explicitly opt in. We also store a first-party cookie_consentcookie for up to one year to remember your choice. You can reset this by clearing your browser's cookies.

Location storage

If you accept cookies and choose to share your location, we store a snapped local town identifier in a first-party nearhere_location cookie for up to 30 days. We use this only to show more relevant nearby events and towns on future visits. We do not keep your precise coordinates in that cookie. If you decline cookies, we do not keep this location between visits and the site falls back to approximate IP-based location from Cloudflare headers.

The location cookie is only read by our site. We do not sell it or share it with advertisers. You can remove it at any time by clearing your browser's cookies.

7. Sharing data

We do not sell your personal data. We share limited data with:

• Cloudflare, which provides website delivery, edge security, and D1 database services.
• Amazon Web Services, including SES and SNS, which handle newsletter delivery, bounce, complaint, and suppression event processing.
• Google Analytics, but only where you have consented to analytics cookies.
• Operational hosting or infrastructure providers where needed to run newsletter delivery or support tooling.
• Professional advisers, regulators, or law enforcement where we are legally required to share information or need to protect the service or our users.

8. International transfers

We use service providers in the UK and the European Economic Area (EEA), and some providers may also process data internationally depending on the service. Where this happens, we rely on the safeguards required by UK data protection law, such as adequacy regulations, international data transfer agreements, or equivalent contractual safeguards.

In particular, newsletter storage and delivery infrastructure are intended to remain in the UK and/or EEA, depending on the provider used. However, our current Cloudflare plan does not provide a UK-only or EU-only guarantee for all Worker execution or edge processing, and we document and review that platform position separately.

9. Retention

• Cookie consent preference: stored in a first-party cookie for up to 1 year.
• Location preference cookie: up to 30 days.
• Analytics data: retained according to configured analytics retention settings.
• Operational logs: retained only as long as reasonably necessary for security and troubleshooting.
• Email correspondence: kept while we deal with your query and manage any follow-up. If an enquiry does not lead to an ongoing issue, we will normally delete it within 12 months. We may keep emails for longer where reasonably necessary for complaints, legal issues, abuse prevention, or a short audit trail.
• Active newsletter subscription records: kept while your subscription is active and thereafter only as long as needed to manage unsubscribe state, support requests, abuse prevention, or legal/compliance records.
• Newsletter confirmation and manage tokens: removed 30 days after expiry or use.
• Newsletter delivery message records: retained for up to 180 days and then removed by retention cleanup.
• Newsletter admin audit records: retained for up to 365 days and then removed by retention cleanup.
• Newsletter suppression records: may be kept longer where reasonably necessary to make sure we do not accidentally email an address again after an unsubscribe, bounce, or complaint.

10. Your rights

Subject to applicable law, you may request access, correction, erasure, restriction, objection, and portability for personal data we hold about you.

To exercise rights, email hello@nearhere.events.

If we rely on your consent, you can withdraw that consent at any time. For newsletter emails, the easiest way to do that is to use the unsubscribe or manage links in the email, or to email us.

You also have the right to object to our use of your personal data for direct marketing at any time. If you object, we will stop those sends.

Providing newsletter information is optional, but if you do not give us an email address and chosen location we cannot send the newsletter you requested.

We do not use newsletter subscription data for automated decisions that have legal or similarly significant effects on you.

11. Complaints

If you are unhappy with how we handle personal data, contact us first. You can also complain to the UK Information Commissioner's Office (ICO): ico.org.uk/make-a-complaint.

12. Changes to this policy

We may update this policy from time to time. We will update the "Last updated" date when changes are made.